Benefits of virtual mail services for businesses

Establish and maintain a professional image

A virtual address gives remote companies a professional presence without the need for a physical office.

• Establish credibility with a business address in a major city
• Access and manage mail digitally, from anywhere
• Stay agile by responding faster — no more waiting on paper mail

Separate business mail from personal mail

A virtual workspace offers flexibility, but mixing personal and business mail can lead to confusion and misplaced correspondence.

• Keep business and personal mail separate
• Stay organized, reduce clutter, and maintain work-life balance

View and manage mail from anywhere

With a virtual mailbox, you can manage your business with confidence — anywhere, anytime.

• Access mail documents digitally
• Take action on incoming mail remotely
• Automate check deposits

Don't let snail mail slow you down

Stable’s AI-powered platform includes the automations and integrations that keep mail moving at the speed of work.

Get your time back

Put an end to tedious, repetitive mail triage.

Eliminate information silos

Ensure permissions-based visibility of critical business mail.

Remove bottlenecks

Eliminate mail delays without increasing headcount or overhead.

Minimize risk

Make lost or misrouted mail a thing of the past.

How it works

Free yourself from location-based limits

1. Pick a virtual business address
   Choose from Stable’s addresses in major U.S. hubs. Use your virtual address for vendors, banks, IRS, and more.
2. We receive & digitize mail
   We receive, scan, and store your mail, making everything accessible in your online dashboard to action on.
3. Manage mail & collaborate
   View mail, assign tasks, and collaborate — with tagging and assignments all in your dashboard.
4. Forward & consolidate mail
   Choose which pieces to forward, and Stable will consolidate and ship them anywhere in the world.

Features

Mail scanning

View envelopes digitally and search for key details.

Mail forwarding

Forward mail worldwide with bulk shipping discounts.

Check deposits

Automate check deposits or process them instantly online.

Registered agent

Add a registered agent to stay compliant.

Mail storage

Access digitized mail anytime; physical mail stored for 30 days.

Mail shredding

We securely shred any mail you choose not to forward.

Virtual mail service FAQs

What is a virtual mail service?
A virtual mail service provides you with a physical address that you can receive mail at, along with mail management solutions like digitization, forwarding, and more.

How does a virtual mailbox for business work?
With a virtual mailbox, you update your business address to your virtual address for business, and your mail is sent there instead of to your home. Once mail arrives, it’s processed and uploaded to an online dashboard, so you can access your business mail from anywhere.

What is a virtual address for business?
Your virtual business address is a permanent street address that can be used as your primary business address with the IRS, state, vendors, and more.

Who should use a virtual mailbox service?
There are many reasons to use a virtual mailbox service. When you switch to a virtual mailbox for your business, you’ll spend less time managing mail and can take your business completely remote.

What types of mail can I receive through Stable?
You can receive mail and packages through all major carriers at your Stable virtual business address.

Can I use a virtual address as my legal business address?
Yes, your virtual business address can be used as your legal business address, unlike a P.O. box.

How do I view and manage mail with a virtual mail service?
When you sign up for a Stable virtual address for your business, you’ll be granted access to a digital inbox, aka your virtual mailbox. We’ll upload digital copies of all your mail to this inbox for you to see.

Can I use a virtual mailbox if I live outside the U.S.?
Yes, a virtual mail service can be used by anyone around the world.

What happens to mail I don’t need?
Mail you don’t need will be shredded and securely disposed of. Stable also automatically disposes of all junk mail, so it isn't counted toward your mail volume limits.

How secure is a virtual mailbox?
A virtual mailbox for your remote business through Stable is extremely secure. We are SOC 2 Type II certified, and HIPAA-compliant.